- SRXOGN001A - Conduct projects
SRXOGN001A
Conduct projects
Application
Not applicable.
Prerequisites
Not applicable.
Elements and Performance Criteria
Elements and Performance Criteria | |||
Element | Performance Criteria | ||
1 | Plan and prepare for project | 1.1 | Identify work scope, desired outcomes and budget within own area of responsibility |
1.2 | Required resources are identified, available accessed and allocated for effective management and completion of project | ||
1.3 | Allocate tasks and resources | ||
1.4 | All administrative activities of project within area of responsibility are identified, including planning of meetings, and preparation of minutes, papers and reports | ||
1.5 | Occupational health and safety standards, statutory requirements, relevant codes and regulations applicable to project are identified, applied and monitored throughout the work procedure | ||
1.6 | Identify all key milestones of the project within own area of responsibility and those impacting upon own area of responsibility including contract requirements and key recording/reporting dates for measurement of outcomes | ||
1.7 | Link project budgets to key outcomes within projects and incorporate reporting mechanisms | ||
1.8 | Identify interrelationship with other concurrent projects and/or other aspects of overall project management plan and identify relevant personnel who should be informed and consulted | ||
1.9 | Confirm agreements with service providers within key dates | ||
1.10 | Develop contingency management plans for project outcomes within own area of responsibility | ||
2 | Implement and administer project | 2.1 | Coordinate, alterations to service delivery or access in accordance with statutory, industry and organisation standards where required |
2.2 | Coordinate supplementary functions, such as specialist or additional equipment and/or specialised personnel | ||
2.3 | Execute communication processes to ensure adequate information flow between colleagues and all relevant personnel within project management team | ||
2.4 | Regularly review and compare project progress with base-line plans | ||
2.5 | Identify deviations from plan and take actions | ||
2.6 | The appropriate personnel are notified and direction sought where original program requirements cannot be met | ||
3 | Coordinate project administration | 3.1 | Monitor costs associated with the project and approve payment of invoices if appropriate |
3.2 | Monitor time frames for the achievement of various aspects of the project and take appropriate action taken to meet deadlines, as necessary | ||
3.3 | Regularly review project variables in relation to safety, quality, resources, timeframe and equipment | ||
3.4 | Keep relevant people fully informed of project progress | ||
3.5 | Maintain project records in accordance with project and organisational requirements | ||
4 | Finalise and review project administration | 4.1 | Undertake and complete procedures for winding up a project |
4.2 | Provide relevant information and measurement of outcomes |
Required Skills
Not applicable.
Evidence Required
The Evidence Guide identifies the critical aspects, knowledge and skills to be demonstrated to confirm competence for this unit. This is an integral part of the assessment of competence and should be read in conjunction with the Range Statements |
Critical aspects of evidence to be considered | Assessment must confirm sufficient knowledge of conducting projects in the work environment Assessment of performance should be over a period of time covering two categories of project from the Range Statements and all categories of other variables that are applicable in the learners work environment In particular, assessment must confirm the ability to plan a project effectively apply occupational health and safety standards and other relevant statutory requirements and codes of practice allocate and coordinate the work of other colleagues assisting with the project apply the organisation's documentation and reporting procedures and policies monitor timelines, milestones and budgets effectively use oral and written communication to maintain communication regarding project progress to all relevant staff identify and resolve conflict within area of responsibility apply time and resource planning and management skills meet project timelines within project budget ensure wind up procedures, such as auditing, take place |
Interdependent assessment of units | This unit must be assessed after attainment of competency in the following unit(s) BSBCMN301A Exercise initiative in a business environment This unit must be assessed in conjunction with the following unit(s) BSBCMN402A Develop work priorities For the purpose of integrated assessment, this unit may be assessed in conjunction with the following unit(s) Nil |
Required knowledge and skills | Required knowledge Knowledge of organisation's policies and procedures, particularly in regard to engaging internal and external services Relevant occupational health and safety legislation pertaining to application within the workplace Relevant statutory requirements and codes of practice Environmental policies/requirements Quality assurance and control principles Project management techniques Organisation's financial recording and reporting requirements Required skills Communication skills to effectively consult with project members and circulate information on project progress Ability to define and monitor objectives of the project group Coordination skills to manage project resource within timelines and budget Liaison and negotiation skills to deal with internal and external service providers Planning skills to develop the stages of the project Problem solving skills to propose solutions from a range of possible solutions Ability to relate to people form a range of social, cultural and ethnic backgrounds and physical and mental abilities Literacy and numeracy skills in regard to onsite and project documentation and use of computer applications |
Resource implications | Physical resources - assessment of this competency requires access to a work environment with a project to be planned and implemented Human resources - assessment of this competency will require human resources consistent with those outlined in the Assessment Guidelines. That is, assessors (or persons within the assessment team) must be competent in this unit, but preferably be competent be current in their knowledge and understanding of the industry through provision of evidence of professional activity in the relevant area have attained the mandatory competency requirements for assessors under the Australian Quality Training Framework (AQTF) as specified in Standard 7.3 of the Standards for Registered Training Organisations |
Consistency in performance | Competence in this unit must be assessed over a period of time in order to ensure consistency of performance over the Range Statements and contexts applicable to the work environment |
Context for assessment | This unit of competency must be assessed in the context of a sport or recreation activity. For valid and reliable assessment the sport or recreation activity should closely replicate the work environment. The environment should be safe, with the hazards, circumstances and equipment likely to be encountered in a real workplace This unit of competency should be assessed through the observation of processes and procedures, oral and/or written questioning on required knowledge and skills and consideration of required attitudes Where performance is not directly observed and/or is required to be demonstrated over a "period of time" and/or in a "number of locations", any evidence should be authenticated by colleagues, supervisors, clients or other appropriate persons |
KEY COMPETENCIES | ||||||
Collect, Analyse&Organise Information | Communicate Ideas&Information | Plan&Organise Activities | Work with Others&in Teams | Use Mathematical Ideas&Techniques | Solve Problems | Use Technology |
2 | 2 | 2 | 2 | 2 | 2 | 2 |
These levels do not relate to the Australian Qualifications Framework. They relate to the seven areas of generic competency that underpin effective workplace practices. The three levels of performance (1, 2 and 3) denote the level of competency required to perform the task: Use routine approaches Select from routine approaches Establish new approaches Collecting, analysing and organising information - To plan, implement, coordinate and review the project in accordance with the project outline Communicating ideas and information - Facilitate communication processes between colleagues and all relevant personnel on the project management team Planning and organising activities - Plan, prepare and conduct project Working with teams and others - Allocate/monitor tasks and identify relevant personnel who should be informed on progress of the project Using mathematical ideas and techniques - To monitor and control project budget Solving problems - Identify deviations from the project plan and develop contingency management plans within own area of responsibility Using technology - Use project planning software Please refer to the Assessment Guidelines for advice on how to use the Key Competencies. |
Range Statement
Range Statements The Range Statements provide advice to interpret the scope and context of this unit of competence, allowing for differences between enterprises and workplaces. The Range Statements relate to the unit as a whole and helps facilitate holistic assessment. In addition, the following variables may be present for this particular unit of competency |
CATEGORIES | |
Contract requirements | [all categories] project scope performance standards agreed timelines goals and objectives names of parties bound by contract payment issues project description completion requirements timelines staffing ownership of materials indemnity and insurance |
Key milestones | [all categories] contract requirements developing a workplan use of project planning software timelines progress reports achievement of key tasks/project phases measurement/achievement of set outcomes completion of tasks completion of contract phases/requirements |
Measurements of outcomes | [all categories] project objectives project outcomes benchmarks standards key performance indicators project monitoring process achievement of timelines costs |
Monitoring and reporting arrangements | [all categories] team reports project control chart control point chart milestone chart budget control chart |
Monitor timeframes | [all categories] project progress performance communicating with team members coordinating team meetings providing/seeking feedback solving problems/issues facilitating change to project plan |
Procedures for winding up a project | [all categories] 'signing off' on project completion/delivery of project outcomes evaluation and review of actual costs compared to budgeted costs auditing formal reporting |
Project | [two categories] includes any task undertaken within the work environment, excluding construction/renovation, with a definite beginning and end with specified outcomes and may include internal or external projects conferences and major meetings promotional or other events introduction of new technology or systems product development research/development projects ongoing business projects compels, eg, feasibility study |
Project activities | [all categories] coordinating staff ensuring tasks are carried out communicating advice/information to team meetings, including preparation of minutes, papers and reports preparing project plan preparing project documentation monitoring financial arrangements processing invoices monitoring timelines monitoring progress |
Project variables | [all categories] type and accountability number of staff timelines resources available budget |
Resources | [all categories] all service providers material equipment tools finances |
Service providers | [all categories] internal staff and specialists external specialists contractors |
Sectors
Not applicable.
Employability Skills
Not applicable.
Licensing Information
Not applicable.